Forms Module

2. 
3. City of Charleston Special Event Permit Application
   Department of Livability & Tourism 75 Calhoun Street, Suite 3400 843-805-3225 www.charleston-sc.gov
5. Beginning the Application Process
   Please take a few minutes to review the application before beginning to be sure that you have all of the required information. If you create an account (located on the top right of this page), you will be able to save any incomplete applications and come back to them at a later time. Please note that incomplete applications will not be accepted.
7. Required Documents
   Many of the forms and templates needed to complete the application are available as links throughout this application. A detailed event schedule and site plan are required for all events. Other documents that may be required include: Parking Map, Street Blocking Permit, Food and Retail Vendor List, ABL License, Liquor Liability Insurance, Certificate of Insurance, and Neighborhood Notification.
9. Event Information
11. Name of Special Event*
13. Event Location*
    -- Select One --Brittlebank Park Cannon ParkColonial LakeEtiwan ParkHampton ParkJoe Riley Baseball StadiumMarion SquareCredit One Stadium (Daniel Island)Other

    Please select the location of your event. If the location is not listed please select other and you will be given a box to type the location.

15. Event Location
    If other was selected, please type the event location. ex. Street name for race, walk, parade, block party. Address for private property or other public space not listed.
17. Organization
18. Event Website
20. Organization Address*
22. Name of Applicant*
24. Applicant Email*
25. Applicant Phone*
29. Description of Event*
    Please provide a brief description and purpose of the event.
31. Number of Participants*
    Please indicate the number of anticipated participants in the event.
32. Number of Spectators
    Please indicate the number of anticipated spectators to this event.
33. Number of Volunteers
    Please indicate the number of anticipated volunteers for this event.
35. Type of Event*

    Please select all that apply

    1. Festival
    2. Parade, Procession, or March
    3. Bike or Wheeled Race
    4. Foot Race or Walk

    1. Commercial Film or Photo Shoot
    2. Private Party or Block Party
    3. First Amendment Demonstration
37. Date and Time of Special Event*
    Date and Time of Special Event Start Date

    Date and Time of Special Event Start Time

    —

    Date and Time of Special Event End Date

    Date and Time of Special Event End Time
    Please indicate the start time and date and ending time and date of the event.
39. Detailed Event Schedule*

    Please provide a detailed schedule of the proposed event to include dates and times of the event and load-in/out and note the individual responsible for each activity. If needed, a schedule template is provided below. If your event is longer than one day, you will need to provide a detailed schedule for each day.

41. Event Schedule Template
    Event Schedule Template
43. Setup and Breakdown of Special Event

    Will your event require extra days for setup and breakdown? If so, please select setup and/or breakdown to add the days and times.

    1. Setup
    2. Breakdown
45. Setup
    Setup Start Date

    Setup Start Time

    —

    Setup End Date

    Setup End Time
47. Breakdown
    Breakdown Start Date

    Breakdown Start Time

    —

    Breakdown End Date

    Breakdown End Time
49. Site Plan *

    Please upload your site plan here. On your site plan please note the location of entrances and exits, retail, food and alcoholic beverage vendors, controlled alcohol consumption areas, tents, stages, bleachers, amplified sound, signs or banners, portable restrooms, electric and water hookups, first aid stations, fire extinguishers, garbage and recycling receptacles, barricades, hazardous materials, fire hydrants, exhibits, and security. If you need assistance or have questions about the site plan, please contact our office. Click below to find a sample site plan.

51. Site Plan Sample
    Site Plan Sample
55. Parking, Street Closures, and Traffic Control
57. Where will event participants, spectators, volunteers and staff be directed to park? *

    Please explain in detail parking arrangements for the event. Be sure to list parking garages, lots by name and location.

59. Parking and Transportation Options

    Please indicate how you plan to address parking and transportation options for the event.

    1. Shuttle Service
    2. Encouraging Biking/Walking

    1. Encouraging Public Transportation
    2. Ride Share drop off plan
61. Parking and Transportation Plan*

    Please provide a detailed explanation of how you are addressing parking and transportation options as indicated above.

63. Parking Entrance and Exit Plan

    Please provide details of the event's parking and exit plan. Upload a map showing the location of parking for the event to include all entrances and exits.

65. Will the event require traffic control? *

    1. Yes
    2. No
66. Will the event require any road closures? *

    1. Yes
    2. No
68. Link to Street Blocking Permit
    Street Blocking Permit

    Please complete the Street Blocking Permit request and upload it to the next box. 

69. Please upload a copy of the street blocking permit here.*
71. Does the event restrict access to any private or public parking lots?

    1. Yes
    2. No
72. Signed Letter of Notification
    If yes, the applicant must provide a signed letter of notification to all impacted parties before the special event permit will be issued.
74. Map required for any requests that include street blocking or traffic control requests.*

    Please upload a map showing details of any traffic control needs and route if the event is a parade, run, walk or march. Be sure to include the direction of travel and the start and end points. Provide proposed locations for barricades, signs, meter bags, volunteers, and police.

78. Other Event Details
80. Please select all that apply

    1. Alcoholic Beverage Sales
    2. Alcoholic Beverage Service
    3. Fireworks
    4. Flammable/Hazardous Material
    5. Inflatables/Jump Castles
    6. Need Electricity

    1. Portable Restrooms and Sinks
    2. Signs and Banners
    3. Sound/Music (Amplified or Acoustic)
    4. Stages
    5. Tents/Canopies
    6. Vendors- Retail, Food, Food Trucks

82. NOTE: Amplified sound is prohibited in Hampton Park, Waterfront Park or White Point Garden. Power is not available in all locations. 

84. Tents/Canopies- Provide Number, Type and Size*
    Please note that permits are required for some tents/canopies based on size and configuration. Call the City of Charleston Fire Marshal Division for information 843-724-3429.
85. Stages- Provide Number and Dimensions*
    Please note that permits may be required for stages and bleachers. Call the City of Charleston Building Inspections Division for information 843-973-7257.
87. Inflatables/Jump Castles*
    Number, Type, Size, Square Footage and Location
88. Signs/Banners*
    Number, Size, Location and Material
90. Vendors- Retail, Food Vendor, Food Truck Information*

    Please upload a list of vendors. All vendors must have a City of Charleston Business License.

91. Business Located Outside of the City
    New Business Application

    If any vendors are not located in the City of Charleston, they are still required to obtain a business license. The application can be found here. Please call the City's office of Revenue Collections with any questions 843-724-3711.
95. Alcohol Sales and Service Requirements
    Special Events Manual

    Please review the Special Events Manual for additional requirements for the sale and service of alcohol.

97. What type of alcoholic beverages will be served? *

    1. Beer

    1. Wine

    1. Liquor
99. Alcohol Service and Sales- Liquor Legal Liability Insurance

    Please upload your Liquor Legal Liability Insurance. List the City of Charleston as additional insured. All alcohol ticket sales must end 40 minutes prior to the event ending time and alcohol service must end 20 minutes prior to the event ending time.

101. Please Upload your ABL-900 Temporary License

     The temporary license can be requested through the South Carolina Department of Revenue's Alcoholic Licensing Beverage Division.

102. ABL- License Number

     If you do not have this number at this time, you may submit it to the Special Events Manager by email at a later date.

104. Designated Areas for Service*
     Please list the designated areas where alcohol will be served and consumed. Be sure to include this information on the event site plan.
106. Times for alcohol service*
     Times for alcohol service Start Date

     Times for alcohol service Start Time

     —

     Times for alcohol service End Date

     Times for alcohol service End Time
     Please indicate the start and end time for alcohol service. Please note that all alcohol ticket sales must end 40 minutes prior to the Special Event ending time and alcohol service must end 20 minutes prior to the Special Event ending time.
108. Who will be serving the alcohol?*

     1. Self Serve
     2. Volunteers

     1. Caterer
     2. Licensed Bartenders

     1. Event Staff
     2. Other
112. Amplified Sound or Music *
     Please describe type of amplified sound or music including start and finish times. Amplified sound and/or music is restricted to 65 dBA on all City of Charleston property. Amplified sound and/or music must stop at 11pm. Amplified sound and/or music is prohibited in Hampton Park, Waterfront Park and White Point Garden.
116. Portable Restrooms and Sinks*
     Please provide total number of portable restroom facilities and number of ADA accessible facilities.
117. Name of Company Providing Facilities*
119. Date of Restroom Equipment Setup*
     Date of Restroom Equipment Setup

     Date of Restroom Equipment Setup
120. Date of Restroom Equipment Pickup*
     Date of Restroom Equipment Pickup

     Date of Restroom Equipment Pickup
124. Trash and Recycling *
     Explain your detailed trash/recycling and cleanup plan for the event. Note that all trash must be removed from the event space by the organizer.
126. Single Use Plastics Regulations
     Plastics Regulations

     Beginning January 1, 2020, operations (including vendors) throughout Charleston city limits will be required to eliminate use of single-use plastic carryout and merchandise bags, as well as certain plastic carryout and food packaging items, such as foam containers and plastic straws and stirrers. The regulations apply to all events in City limits, on both public and private property. Please visit the City's Sustainability page to learn more about this ordinance.

128. Sustainable Event Guide

     Single-use plastic regulations are in effect. Every event hosted within the City of Charleston is expected to be sustainable and follow the single-use plastic regulations.

     
     Please refer to the Sustainable Event Guide to learn how to make your event more sustainable.

130. Initial that you have read and agree to the Single Use Plastics Regulations*
134. Safety and Security
     Each event will be reviewed for safety and security concerns and will be required to provide adequate security and/or safety personnel as directed by the City of Charleston Police and Fire Departments. Please review the Special Events Manual for more information.
136. How to Hire Off-Duty Police Officers
     Off-Duty Police Officer Information

     Any events that require off duty police will use this form to request and hire officers.   Extra Duty Solutions is available 24/7 to answer any questions or concerns by phone or email.

     Phone: 843-226-7167             Email: charlestonsc@extradutysolutions.com

138. Event Components

     Please select all that apply

     1. Road Closures
     2. Overnight Security Needs

     1. Money Handling
     2. Private Parking Lot Security

     1. Stage Security
     2. VIPs and Celebrity Security

     1. Beer and Alcohol Sales
140. Crisis Management Contact Information
     Each Special Event is required to submit 24 hour emergency contact information for the event.
142. First Name*
143. Last Name*
145. Mobile Number*
146. Alternate Phone Number
148. Fireworks, Flammable or Hazardous Material*
     If the event will have fireworks or any material that is flammable or hazardous, please describe the material, size/amount and usage.
150. Emergency Medical Services*

     Will first aid staffing/equipment be provided during the Special Event?

     1. Yes
     2. No
152. Emergency Service Provider Name
153. Emergency Service Number
155. Location of Emergency Service
157. Times of Operation for Emergency Services
     Times of Operation for Emergency Services Start Date

     Times of Operation for Emergency Services Start Time

     —

     Times of Operation for Emergency Services End Date

     Times of Operation for Emergency Services End Time
161. Insurance Requirements

     Please review the insurance requirements detailed in the Special Events Manual.  This information is required before a permit can be issued.

163. Draft Neighborhood Notification Letter

     Please upload the required draft Neighborhood Notification Letter. This letter should include the dates and times of the event. See below for a sample neighborhood notification letter. 

165. Sample Neighborhood Notification
     Sample Neighborhood Notification
169. Event Cancellation Clause
     The City of Charleston cannot guarantee that an event may be rescheduled once cancelled for any reason.
171. Initial that you have read and agree to the Event Cancellation Clause*
173. Application Accuracy and Completeness
     I agree that this application is complete and accurate to the best of my knowledge and that I have read and agree to be held to all information in the special events manual.
175. Initial that you have read and agree*
177. Hold Harmless Clause

     Applicant agrees as follows: 

     The Applicant shall be liable for, indemnify, defend and hold the City of Charleston (“City”), its officers, agents, servants, representatives, employees, attorneys, consultants and independent contractors (collectively referred to as the (“Indemnitees”) harmless from any and all liabilities, suits, obligations, fines, damages, penalties, claims, charges and expenses (including, without limitation, attorney’s fees and disbursements) (“Damages”) that may be imposed upon or incurred by or asserted against any of the Indemnitees arising out of or related to, whether directly or indirectly, from the acts or neglect of the Applicant, its officers, agents, employees, or members, participants, guests, invitees, or persons under the control of the applicant whether or not such damages are due to the negligence of the City or otherwise; provided, however, that the foregoing liability and indemnity obligation shall not apply to any Damages to the extent arising out of any willful misconduct or gross negligence of the City, its officers, employees, servants, agents, attorneys, consultants or independent contractors. Further, the Applicant acknowledges that a condition of the City’s approval of this application is that the City assumes no liability for liabilities, suits, obligations, fines, damages, penalties, claims, costs, charges and expenses (including, without limitation, reasonable attorney’s fees and disbursement) to either persons or property on account of the same, except as expressly provided herein. 

     The Applicant shall forever release and discharge the City, its officers, agents, servants, representatives or employees from any and all claims, demands, rights of action or causes of action, present or future, whether same be known or unknown, anticipated or unanticipated, resulting from the Applicant’s event as well as the presence of the Applicant’s agents, representatives, invitees, servants, employees or independent contractors during the Applicant’s event. 

     The Applicant, as well as its successors, shall forever refrain from instituting, prosecuting or maintaining any action, suit or proceeding, at law or otherwise against the City, its agents, servants, representatives, or employees based upon any injuries which it may suffer, including death or damages, both personal or to property, whether same be known or unknown, anticipated or unanticipated, resulting from the Applicant’s event, as well as the  presence of the Applicant’s agents, representatives, invitees, servants, employees or independent contractors during the Applicant’s event. 

     Where an event occurs on the grounds of Marion Square, the Applicant expressly agrees to the terms above outlined as it relates to the City, its officers, agents, servants, representatives, employees, attorneys, consultants, independent contractors, but also for The Board of Field Officers of the Fourth Brigade, its officers, agents, servants, representatives, employees, attorneys, consultants, and independent contractors.

179. Initial that you have read and agree*
Leave This Blank:


181. 1. Receive an email copy of this form.
182. Email address

     This field is not part of the form submission.

183. Submit

* indicates a required field